HUMAN ACCESS announces the following vacancy:

Position Title: Procurement Officer
Number of Vacancies: One
Location: Aden Governorate
Contract Duration: One year
Application Deadline: February 10, 2023

Job Purpose

  • Resource Provision: Ensure the availability of raw materials, equipment, and services to maintain uninterrupted operations.
  • Value Optimization: Negotiate to secure the best prices and terms with suppliers.
  • Operational Efficiency: Support smooth workflow by managing procurement processes in an organized and effective manner.

Responsibilities and Duties

  • Communicate with qualified suppliers in the medical supply field to request quotations and bids for medicines and medical supplies.
  • Respond to supplier inquiries without disclosing confidential information related to other suppliers’ prices or estimated costs.
  • Participate in bid opening sessions, record data, and attend related meetings.
  • Contribute to the initial inspection of medicines, medical supplies, and equipment to ensure quality according to agreed specifications.
  • Participate in the technical and financial analysis and evaluation of bids in accordance with tender documents and procurement guidelines.
  • Assist in bid adjudication to achieve optimal procurement decisions ensuring quality supplies at the best possible prices.
  • Prepare and develop contracts for medical supplies and services, including negotiation with suppliers to agree on safe and cost-effective delivery methods.
  • Draft and review supply contracts with the legal department and requesting entity to ensure compliance with all requirements.
  • Form, monitor, and evaluate inspection and final acceptance committees, coordinating with suppliers to conduct technical and quantitative inspections.
  • Monitor supplier compliance with delivery timelines as stipulated in contracts.
  • Supervise inspection teams, ensure reporting, and verify supplier obligations.
  • Manage and track medical supply chains, including expiration dates, storage, and distribution to ensure safe use and delivery to beneficiaries.
  • Conduct regular field visits to supported health facilities to monitor consumption and verify safe storage and dispensing.
  • Coordinate with monitoring and evaluation teams at branch level to ensure proper storage and distribution practices.
  • Archive and organize all procurement and tender documents for internal and external audits.
  • In case of direct purchase: prepare quotation forms, follow up, receive, study, and compare offers, ensuring compliance with specifications.
  • In case of tenders: prepare and manage tender documents, specifications, supplier communication, bid opening, evaluation, and award processes.
  • Prepare and develop procurement contracts according to approved templates, review with legal and procurement departments before signing.
  • Monitor and evaluate supply processes, inspections, and final acceptance to ensure compliance with specifications and objectives.
  • Follow up on supplier payments and maintain positive relationships with service providers and contractors.
  • Archive all procurement and tender documents, supplier records, reference prices, and item lists.
  • Prepare monthly and quarterly performance reports.
  • Receive incoming correspondence and transactions, present them to the Medical Supply Manager, and record outgoing transactions.
  • Print letters, emails, memos, and reports, and maintain copies in designated files.
  • Supervise and monitor field medical procurements conducted by branches or project coordinators, including needs assessment, procurement planning, and documentation review.

Qualifications and Experience

  • Bachelor’s degree in a health-related field.
  • Minimum of three years’ experience working with NGOs.

Skills and Competencies

  • Strong communication and reporting skills in Arabic and English.
  • Proficiency in English language.
  • Excellent computer skills (Microsoft Office).
  • Ability to work under pressure.
  • Flexible, diplomatic, innovative, proactive personality with strong interpersonal skills.
  • Ability to complete tasks and provide timely feedback.
  • Strong decision-making and accountability skills.

Additional Requirements

  • Advanced level of English.
  • Full-time commitment to the project.
  • No prior convictions related to exploitation, abuse, sexual harassment, fraud, corruption, or conflict of interest.

Application Procedure

Applicants who meet the above requirements and are interested should submit their application file to the Human Resources Department at the General Administration or send their CV to This email address is being protected from spambots. You need JavaScript enabled to view it.  within one week from the date of this announcement.

Note: Applicants who do not meet the minimum requirements will be excluded.